Personal / Business Assistant

Providing full administrative and organisational support to the company's management, travel support, translation of the documentation, overall office management, search of office suppliers, organization of events, ad hoc tasks (like moving to a new office).

Providing full scope of administrative and secretarial support to the President, general supervision of the President’s reception and coordinating and supervising the work of receptionists.

providing full administrative and secretarial support to VP, scheduling and organizing meetings, making travel arrangements, maintaining business correspondence, preparing expense reports, interpreting/translating support, managing documentation flow, ensuring necessary follow-up, coordination of assignments implementation, handling personal requests, etc.

providing all-round administrative and organizational support to the President, scheduling and organizing meetings, business and personal travel management (reserving charter flights, hotels, tickets, car transfers, VIP lounge), handling internal/external information flow (calls/mail/correspondence), maintaining business contacts database, translating support, processing/archiving/filing documentation, maintaining and ordering office supplies, handling personal requests, organizing effective work of office personnel, etc.

providing secretarial support to Regus clients (reception, dispatching incoming calls, incoming and outgoing correspondence handling, working with office equipment, organizing business trips, meetings, conferences, oral and written translation etc.), administrative support (client check-in/check-out, room inventory, billing and issuing invoices), office management.
interacting with current suppliers, corporate supplies handling, finding and contracting new suppliers, storage inventory, cost saving policy measures implementing, etc.

Answering & transferring external & internal telephone calls, connecting to overseas, inquiry services for hotel guests, taking messages, translating on the phone, carrying-out check-in/check-out procedures, reservation procedure, concierge services for hotel guests.